> ## Documentation Index
> Fetch the complete documentation index at: https://docs.junojourney.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Share units across workspaces

> Share a course, quiz, interactive lesson, or Journey with other workspaces in your organization, and track how each workspace's learners do.

export const SupportContact = () => {
  return <Info title="Still need help?">
      Contact us at <a href="mailto:support@junojourney.com">support@junojourney.com</a> or open <strong>Support</strong> from your profile menu in Juno.
    </Info>;
};

export const RelatedPages = ({pages = []}) => {
  if (pages.length === 0) return null;
  return <>
      <br />
      <strong>Related articles</strong>
      <CardGroup cols={2}>
        {pages.map(page => <Card title={page.title} href={page.href} key={page.href} />)}
      </CardGroup>
    </>;
};

export const RoleBadge = ({roles = []}) => {
  const colorMap = {
    Admin: "yellow",
    Manager: "blue",
    Learner: "green",
    "Co-editor": "purple"
  };
  return <>
      {roles.map(role => <span key={role}><Badge color={colorMap[role] || "gray"} size="sm" shape="pill">{role}</Badge>{" "}</span>)}
    </>;
};

export const Prerequisites = ({items = []}) => {
  return <Note title="Before you start">
      {items.length > 0 && <ul>
          {items.map((item, index) => <li key={index}>{item}</li>)}
        </ul>}
    </Note>;
};

export const FeatureAvailability = ({module, feature}) => {
  const label = feature || module;
  return <Info title="Feature availability">
      {label ? <>This feature requires the <strong>{label}</strong> module. </> : <>This feature may not be enabled for your organization. </>}
      If you don't see it in Juno, contact your administrator.
    </Info>;
};

<RoleBadge roles={["Admin"]} />

If your organization runs more than one workspace, you can build a unit once and share it with the others. The unit stays in your workspace. Each receiving workspace gets it in its own company catalog, assigns its own people, and sees results for its own learners. You see results for every workspace in the unit's analytics.

<FeatureAvailability />

***

## What sharing does

| | Your workspace (the sharing workspace) | A receiving workspace |
| - | - | - |
| **Content** | You own and edit the unit. | The unit is read-only. Admins can't edit it, change its settings, or publish it. |
| **Catalog** | The unit stays in your catalog. | The unit appears in the company catalog with a **Shared by** label that names your workspace. |
| **Assignments** | You assign your own people. | Admins use **Share** on the unit to assign their own people. Sharing alone doesn't assign anyone. |
| **Results** | Analytics show learners from every workspace, with a **Workspace** column. | Analytics show only that workspace's learners. |

Sharing is one-way and read-only. A receiving workspace can't change your unit.

***

## Before you start

<Prerequisites
  items={[
"The Admin role in the sharing workspace",
"Sharing turned on for your workspace and for every workspace you want to share with. Contact Juno support to turn it on.",
"The receiving workspaces are sub-workspaces your organization manages. If a workspace you expect is missing, contact Juno support.",
"A course, quiz, interactive lesson (SCORM), or Journey. Other unit types, such as surveys, don't show the sharing option.",
"For a course or quiz, a published version. Receiving workspaces see the published version only.",
]}
/>

***

## Share a unit

<Steps>
  <Step title="Open the unit's sharing settings">
    For a course, quiz, or interactive lesson, open the unit, select **Settings**, then open the **Permission & Control** tab. Find the **Share to Workspaces** box.

    For a Journey, open the Journey, select **Settings**, and scroll to the bottom of the form.
  </Step>

  <Step title="Turn on Share to workspaces">
    Switch **Share to workspaces** on. The workspace picker opens below it.
  </Step>

  <Step title="Pick the workspaces">
    Select the **Filter workspaces...** field to see the workspaces you can share with. Type to narrow the list, then select a workspace to share the unit with it. Each workspace you pick appears as a chip above the field.
  </Step>

  <Step title="Confirm it saved">
    You don't need to save. Each change takes effect straight away and you see **Updated successfully!**.
  </Step>
</Steps>

<Tip>
  Share a Journey and its steps come with it. You don't share steps one by one.
</Tip>

<Note>
  To share or unshare many units at once, use **Share to…** and **Unshare from…** in the new [Content Management](/admin/content-management-new) tab, if it is enabled for your organization.
</Note>

***

## What the receiving workspace sees

* **In the company catalog,** the unit card carries a **Shared by** label with your workspace's name.
* **On the unit page,** a banner reads that the unit is shared by your workspace, is read-only, and is managed by the owning workspace. You can close the banner.
* **For admins,** **Share** assigns the unit to their own people, and **Analytics** shows their own learners. **Settings** isn't available, because the unit belongs to you.
* **For learners,** the unit works like any other: they start it, make progress, and complete it. Their progress belongs to their own workspace.

***

## Track results across workspaces

Open the shared unit's **Analytics**, then the **Learners** tab. Once the unit is shared with at least one workspace, the table gets:

* A **Workspace** column that shows which workspace each learner belongs to.
* A **Workspace** filter. It lists your own workspace and every workspace the unit is shared with.
* The same **Workspace** column in the table's export.

<Note>
  If you don't see the **Workspace** column, the new learners table may not be enabled for your organization. Contact Juno support.
</Note>

***

## Stop sharing

You can stop sharing with one workspace or with all of them:

* **One workspace:** remove its chip, or select it again in the **Filter workspaces...** list.
* **All workspaces:** switch **Share to workspaces** off.

If learners in the workspace have been assigned the unit, Juno asks **Stop sharing?** first. The message tells you how many learners lose access. Select **Stop sharing** to confirm, or **Cancel** to keep things as they are. If nobody has been assigned, sharing stops without a prompt.

<Warning>
  Access ends straight away. Learners in that workspace can no longer open the unit.
</Warning>

What happens to their progress:

* **Progress is kept.** Learners' history isn't deleted.
* **Sharing again restores access.** If you share with the workspace again, learners whose access you removed get it back with their progress intact. Learners that the receiving workspace's admins unassigned themselves stay unassigned.
* **Switching sharing off keeps your list.** If you switch sharing off and on again, the same workspaces are selected again. If one of them can no longer receive shared units, sharing doesn't turn back on. Contact Juno support.

***

## Troubleshooting

| What you see | Why | What to do |
| - | - | - |
| No **Share to Workspaces** box in the unit's settings | Sharing isn't on for your workspace, the unit type can't be shared, or you don't have the Admin role. | Check the unit type and your role. Otherwise contact Juno support. |
| The switch is greyed out, with a message about a roster rollout | A supporting setting isn't on for your workspace. | Contact Juno support. |
| Sharing doesn't turn on for a course or quiz | The unit has no published version yet. | Publish the unit, then share it. |
| A workspace is missing from the list | It isn't one of the workspaces your organization manages. | Contact Juno support. |
| A receiving workspace doesn't see the unit | Sharing is off for that workspace, or the unit was unshared. | Check the chips in the sharing box. If they're right, contact Juno support. |

<SupportContact />

<RelatedPages
  pages={[
{ href: "/admin/content-management-new", title: "Content Management (new)" },
{ href: "/admin/training-analytics", title: "Training Analytics" },
{ href: "/admin/reuse-and-duplicate", title: "Reuse and Duplicate" },
{ href: "/learning/units-and-courses", title: "Units and Courses" },
]}
/>


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