Events Management

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Managing events

Admins manage events from Admin → Content & Learning → Events and the Events Calendar.

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Event types

Juno supports four event types. The type controls how attendance and sessions behave.

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Creating an event

1. Set event type (Event, Webinar, ILT, Workshop)
2. Add title, description, and details
3. Set date, time, and timezone for each session
4. Choose location (physical address or virtual meeting link — Zoom integration supported)
5. Assign instructor(s)
6. Set capacity limit (optional — triggers waiting list when full)
7. Configure attendance policy:
   • Choose one session — learner picks one to attend
   • Choose one or more sessions — multi-session attendance allowed
   • Attend all sessions — used for Workshops
8. Configure approvals (see below)
9. Publish

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Approval requirements

Events can require one or both of the following before a registration is confirmed: Approval requests appear in the approver’s notification inbox and on their manager dashboard.

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Session management

Events can have multiple sessions. For each session:

• Set specific date, time, and timezone
• Assign instructors
• Manage attendees, waiting list, and approvals
• Track attendance after the session

Recurring sessions — create sessions with a pattern (daily, weekly, monthly, yearly) with a count or end date.

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Members list

The Members tab shows everyone registered for the event with these fields and actions:

• Search by name
• Sort by registration date, status, or session
• Export member list to CSV
• View per-session attendance for multi-session events

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Response statuses

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Waiting list

When a session reaches its capacity limit, additional registrations land in the Waiting List automatically.

• Admins can promote waiting-list members to confirmed when seats open up
• Auto-promotion happens when a confirmed attendee cancels (if enabled in event settings)
• Waiting-list learners receive a notification when promoted

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QR code attendance

Each session generates a unique QR code (Event details → QR icon) that learners scan on arrival to mark themselves as attended. Useful for in-person ILT and Workshop sessions.

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Sharing & assigning

Events can be shared like other content:

• Invite specific employees or groups
• Assign Learner or Editor roles
• Direct invitations to specific sessions when there are multiple

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Attendance tracking

• View who attended each session
• Mark attendance manually after the session
• Export attendance data per session or for the whole event
• Track RSVP vs. actual attendance

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Personal Calendar setup

Admins configure how event invitations sync to learners’ personal calendars:

• Calendar owner (event creator vs. service account)
• Whether learners can modify the event in their own calendar
• Default reminders (e.g. 1 day before, 1 hour before)

See Calendar Sync for the learner-facing setup.

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Event settings

Per-event configuration:

• Title, description, visual card
• Tags and audience restrictions
• Calendar ownership and reminder defaults
• Allow guest modification (yes/no)
• Delete event (with confirmation)

Organization-wide defaults at Admin → Settings → Events:

• Default event configurations
• Instructor management
• Room management
• Notification templates

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Event analytics & automations

The Analytics tab shows engagement metrics, attendance breakdown, and per-session performance. The Automations tab lets you trigger actions on session-level statuses — e.g. “send a nudge 1 day before to anyone marked Maybe”, or “assign a follow-up survey to everyone who attended”.