Overview
Admin → Analytics → My Reports lets you create reusable report configurations, download them on-demand, or schedule recurring delivery to recipients.Reports table
The reports table shows all your saved reports:Report types
Choose one of these in Report Type when you create a report.Goals Drill Down appears only when your organization uses development plans.
Creating a report
1
Open My Reports
Go to Admin → Analytics → My Reports.
2
Create the report
Select Create new report. If you have no reports yet, select Create Report.
3
Name it and pick a type
In Report Settings, enter a Report name and choose the Report Type.
4
Set the date filter
Under Date filter, choose Dynamic for a rolling window such as the last 30 days, or Static for fixed start and end dates. The date is the enrollment date for an Enrollment Drill Down and the action date for the other types. Data in reports begins on January 1, 2023.
5
Choose the fields
Under Fields, select the columns to include, or Select all. Some fields are required, so you cannot clear them.
6
Filter the data
Under Filters, narrow the report by learning activity, user, content type, or user attributes.
7
Save and generate
Select Save and Generate.
Learning time in the General user data report
The General user data report adds up each person’s learning time from three sources. Each column is in minutes, rounded up to the next whole minute, and the total is the sum of the three.
A person with no data in any of the three sources shows a blank total.
The Duration (minutes) field is no longer offered when you build a new General user data report. Reports you saved earlier that include it still work.
Downloading reports
Click the download icon on any report row to generate it with current data. The report downloads as a file to your device.Scheduling recurring delivery
Set up automatic, recurring report delivery to selected recipients.Setting up a schedule
1
Open the schedule drawer
Click the schedule icon on a report row.
2
Name the schedule
Enter a name for this delivery schedule.
3
Set frequency
Select how often the report is delivered:
4
Set time and timezone
Select the delivery time and timezone.
5
Add recipients
Select users who should receive the report.
6
Customize email (optional)
Optionally set a custom email subject and message body. While you have not edited these fields, they stay in sync with the frequency you select — for example, picking Weekly updates the auto-generated subject and message to match. As soon as you type your own subject or message, your custom text is preserved and no longer changes when you switch frequencies.
7
Save
Save the schedule. Delivery begins at the next scheduled time.
Next-run preview
Below the cadence settings, the drawer shows when the report will run next:- Active schedule: A blue Next run: banner with a clock icon.
- Paused schedule: A grey Paused — next run when resumed: banner with a pause icon, so you can see exactly when delivery would resume after you unpause.