What is a Cohort?
A Cohort is a scheduled instance of a Program. While a Program is the template (which events, which days), a Cohort is the real run — with a start date, specific session times, and assigned learners. One Program can have many Cohorts (e.g., “Leadership Program — Q1 2026”, “Leadership Program — Q2 2026”).Creating a Cohort
Set details
Enter a cohort title and select a start date. The system calculates session dates from the program template.
Review sessions
A calendar view shows all sessions with their calculated times. Each session card and block displays its start–end time next to the duration (for example,
9:00 AM - 10:30 AM (90 min)), so you can confirm the schedule at a glance. You can:- Drag sessions to adjust times — the time range updates as you move the block
- Reuse existing sessions from the same week (if available)
- Modify individual session durations
- Edit session titles directly in the calendar view before the cohort is created
Managing a Cohort
Once created, view a cohort at/create-and-collaborate/cohorts/:cohortId.
Views
| View | What it shows |
|---|---|
| List | Sessions sorted by date with details |
| Calendar | Weekly grid view of all sessions |
Navigating weeks
The calendar view shows one week at a time. Use the week tabs above the grid to jump between weeks of the cohort. The label on each tab shows the date range it covers (for example,Jan 6 - Jan 12).
If your cohort runs longer than originally planned, click the + tab to extend the schedule by additional days. There is no maximum — keep adding days as the cohort grows. New days appear as additional week tabs you can drag sessions onto.
Editing
- Title & description — edit from the cohort menu
- Sessions — click individual sessions to view/manage them
- Attendees — managed through the cohort
Session reuse
When creating a cohort, if there are already existing sessions in the same week (from other cohorts or standalone events), you can reuse them instead of creating new ones. This avoids duplicate sessions for the same event.Attendees
Cohort attendees are the learners assigned to this program run. Each attendee has:- RSVP status per session
- Attendance tracking
A session may also have non-cohort attendees (people who registered for the event independently). The cohort detail shows the count of external attendees.
External guests
You can invite people from outside your organization to a cohort as guests. Guests receive calendar invitations to the cohort’s sessions but are not enrolled in the Journey or tracked as learners. To add external guests when creating a cohort:Open the Guests tab in cohort creation
In the cohort creation flow, switch to the Guests tab alongside the internal attendees selector.